If you want to know how to confirm an email was received, you’ve come to the right place. This article will explore what to reply to “please confirm receipt of this email.” There are some great polite options out there. These are some of the best to use:
The best replies to “please confirm receipt of this email” are “this is to confirm that I have seen your email,” “I have seen and understood your email,” and “I have received this.” These are the best alternatives to respond to a formal email to show you’ve understood it.
“This is to confirm that I have seen your email” is a great response for “please confirm receipt of this email.” It’s direct and shows the sender that you have confirmed and understood everything they sent to you.
You should use this when you want to be polite and respectful. It shows that you’ve followed all the formal instructions from the previous email. It lets the sender know that you’re following along and know what to expect.
“I have seen and understood your email” shows that you agree with everything in the original email. Using “understood” shows that you understand the things someone has sent you and that you’re happy with everything they’ve said.
This is great to show the sender that you understand them and want to work with them. It’s polite and gets right to the point.
“I have received this” is effective to use whether you agree with the original email or not. You may use it positively to agree with the content of the original email. You may use it negatively to disagree if that suits you better.
Positively, this phrase implies that you have received and understood that email asking for you to “confirm” your receipt. It shows you agree with the things the sender put forward.
Negatively, this phrase implies that you do not agree with them. It’s best to say, “I have received this but” to show that you have a few problems with the original email sent.
“I have read through this” is great to use in many contexts. It shows that you’ve taken the time to read through an email someone has sent you. This is especially effective if they’ve requested that you take a while to “read through” the information.
You’ll find this one works best when the email you reply to has sensitive or important information in it. For example, if your company is changing ownership, you might need to “read through” some of the changes made to your contract.
Showing that you have “read through” an email is great to let the recipient know you fully understand everything. It also implies that you haven’t skimmed the content, which could mean you’ll miss something important.
“Just confirming that I’ve read this email” is great if you don’t want to send a wordy reply to the sender. It shows that you have read the email they requested a reply for.
“Just confirming” is used here to keep things brief. It shows that you don’t have much else to include in your email as you are only sending them one to “confirm” that you’ve read what they sent you.
“Thank you for the email” is a polite way to reply to “please confirm receipt of this email.” It shows that you appreciate the email they sent you and have understood everything included.
You may use this alternative when you want to appear polite and respectful. It’s great to use this one to let someone know that you understand what they’re asking you to do next.
“Received.” is a one-word response that gets right to the point. You may use this one if you want to send a brief and impersonal reply to show that you’ve received an email.
It’s possible to leave the email there. You only need to include “Received.” as a reply to show that you’ve received it.
However, if you like the original sender or you respect them, it might be best to include a few extra words to pad out the email. This shows that you’re polite and respectful without being blunt.
“Noted.” is another one-word response showing that you appreciate and understand an email sent to you. It shows that you’ve understood everything that the email showed. You can keep things simple with a phrase like this.
It implies that you’ve taken “note” of the situation provided in the email. This lets the sender know you intend to take the information seriously.
“Thank you” is a simple and polite response that works well in formal emails. It shows that you appreciate the email someone sent to you. “Thank you” is one of the most common ways to appreciate someone in English.
If you agree with or understand the email someone sent you, you may use this. Even if it contains bad information for you, “thank you” still accepts it politely, which is ideal when you’re writing formal emails to a boss or supervisor.
“This email has been received” is great to show that you’ve received the email sent, especially if someone has specifically requested a reply from you. You do not have to refer to yourself here by saying, “I received this email.”
“The email has been received” is written in the passive voice. It shows that the email was understood without you needing to show that you understood it. It’s common to see this phrasing in the most formal capacities when you don’t know the recipient very well.
If you’d like to see alternative phrases to use instead of “please confirm receipt of this email”, take a look at our other article that shows 11 Other Ways to Say “Please Confirm Receipt of This Email”.
Martin holds a Master’s degree in Finance and International Business. He has six years of experience in professional communication with clients, executives, and colleagues. Furthermore, he has teaching experience from Aarhus University. Martin has been featured as an expert in communication and teaching on Forbes and Shopify. Read more about Martin here.
